Most of the time, we need to communicate and work together in a team to accomplish tasks. Without using any applications, it is very time-consuming to communicate and collaborate efficiently and effectively in a large team.

Google Apps has what you need to power up your business, school, group or family. It brings together essential services such as Gmail, Google Talk, Google Calendar, Google Docs, The Start Page and Google Page Creator.

Google offers multiple editions of Google Apps to meet the needs of different organizations: Standard Edition (free), Education Edition (free) and Premier Edition (paid service).

These are the basic applications included in all editions of Google Apps:

• Gmail
  Gmail can be used for your entire organization, with personalized addresses like dsmith@your_domain.com.
• Google Talk
  Your users can call or send instant messages to their contacts anytime and anywhere in the world. File sharing and voicemail are included too.
• Google Calendar
  Your users can organize their schedules and share events, meetings and entire calendars with others. Your organization can also publish calendars and events on the web.
• Google Docs
  Your users can create documents, spreadsheets and presentations. They can also collaborate with each other in real-time right inside a web browser.
• The Start Page
  A central place for your users to preview their inboxes and calendars, access your essential content, and search the web.
• Google Page Creator
  You can create and publish web pages for your domain quickly and easily with their page design tool.

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When we go to the Internet, we often do research such as finding a right digital camera that suits our needs and finding where we should go for a vacation.

However, we cannot always find our answers in one sitting. So, we end up creating a text file to store our research and then saving it in our local computer. The problems of this approach are the followings:

• We may forget where it is saved.
• We may have done research on many topics and each topic is on its own file. So, we need to spend time to organize and backup all files.
• If we want to share our notes with others, we have to email them our research and attach pictures if necessary.
• Because our notes are in a local computer, we cannot see them if we are using different computers.

Using Google Notebook solves these problems perfectly by providing us an online “notebook” where we can organize our research, add personal notes to it and share it with others. These are the benefits listed in the Google Notebook homepage:

Clip and collect information as you browse the web.

• Clip useful information.
  You can add clippings of text, images and links from web pages to your Google Notebook without ever leaving your browser window.
• Organize your notes.
  You can create multiple notebooks, divide them into sections, and drag-and-drop your notes to stay organized.
• Get access from anywhere.
  You can access your Google Notebooks from any computer by using your Google Accounts login.
• Publish your notebook.
  You can share your Google Notebook with the world by making it public.
• Get access from your phone.
  You can now access Google Notebook from your mobile phone by going to http://www.google.com/notebook/m.

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We work on documents, spreadsheets and/or presentations very often. When we are working on them alone and don’t need to use them in different computers, we are fine saving them in a local computer.

However, when we need to get feedback and contributions from others, we have to email copies of files around and spend time to keep track of who has the latest version.

I have used Google Docs for quite a while and found that it solves the above-mentioned problem perfectly by letting us create and share our work online.

These are the benefits listed in the Google Docs homepage:

Create and share your work online

• Create, edit and upload quickly
  Import your existing documents, spreadsheets and presentations, or create new ones from scratch.
• Access and edit from anywhere
  All you need is a Web browser. Your documents are stored securely online.
• Share changes in real time
  Invite people to your documents and make changes together, at the same time.
• It’s free — you don’t pay a nickel

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